Using TextExpander with Evernote for Efficient Tagging

Using TextExpander with Evernote for Efficient Tagging

Since I have been using Evernote for a number of years and having downloaded Brett Kelly’s Evernote Essentials, I like to consider myself pretty well schooled in how to use Evernote. So lately, I’ve found myself looking for ways to further enhance how I use Evernote.

I recently discovered a time-saving technique when I was sorting my Inbox (I like having new notes start in my Inbox so then I can assign tags, assign them to notebooks, etc.) and noticed that when I get certain email subscriptions, I was always typing the same tags for the messages. One example is Ramit Sethi’s “Scrooge Strategy” newsletter. Every week, I would get the newsletter and I would assign tags such as “newsletter, email, ramit, money, finance,” to the note. Something I noticed is that week after week, I wasn’t using the same tags for each note. There would be some weeks where I missed a tag or used different tags altogether which isn’t exactly a good practice to get into.

TextExpander Screen CaptureI figured the easiest way to remedy the problem would be to set up some sort of template, which would mean copying and pasting tags into the appropriate field for each note. Not exactly the most productive method, but certainly workable.

After doing this for a couple of weeks, I figured there had to be a better way. Since I recently started using Smile Software’s TextExpander for Mac I thought that maybe there’s a way to create a snippet and short code for adding tags for a particular note. Turns out, I was right.

As an aside, for those of you who don’t know, text expansion software allows you to create a an abbreviation (also known as a short code) that when typed will be replaced with a snippet of text (a longer passage of content) that’s assigned to the short code. This is great for saving keystrokes especially for redundant tasks. There are lots of ways to use TextExpansion to save time, but that’s a post for another day.

Evernote Note Showing Scrooge Strategy with TagsIn any event, I was able to create a snippet that would automatically populate the Evernote Tags field. So now, whenever I place my cursor in the tag field and type “;enramit”, all of the tags I use for this particular note fill the tag field, which I don’t need to tell you is awesome. This little shortcut saves me time and makes everything consistent from note to note, making it easier for me to find the specific notes using the same tags.

Now, I know what you Windows users are thinking: What about me? From what I understand, there’s a pretty good text expansion program called PhraseExpress that will do the same things as TextExpander. Since I haven’t used or tested it myself, I can’t say for certain that it will work, but I would imagine that it will but your results may vary.

So now it’s your turn. Have you discovered any great ways to save time with Evernote and other apps? Let me know in the comments.

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